Office Administrator

May 1, 2021
Project Controls

Website The CARIAN Group

CARIAN is a certified WBE/SBE/DBE Professional Services firm, providing Management, Consulting, Advisory, and Technology Solutions to leading Fortune 500 businesses.

Office Administrator

Location: Annapolis, MD

CARIAN is looking for a proactive and detail-oriented office administrator to help organize and coordinate day-to-day office procedures and administration in our growing office located in Annapolis, MD. The Office Administrator is responsible for handling a wide range of administrative and executive support-related tasks and will work with the Corporate office to help determine intra-office communication protocols, streamlining administrative procedures, and managing inventory. We are looking for an energetic professional who does not mind wearing multiple hats and enjoys working with a group of diverse individuals. The salary range for this role is commensurate with experience and is around $40,000-$50,000 annually.


  • Monitor and oversee employee team trainings and access for all client-related systems
  • Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
  • Assist in project accounting and invoicing
  • Main point of contact for mailing, shipping, office supplies, and inventory
  • Organize and schedule meetings and appointments
  • Coordinate with IT department on all office equipment
  • Partner with HR on new hire processes and compliance
  • Organize orientation and training of new staff members
  • Provide general support to office visitors when office is open
  • Responsible for creating PowerPoint slides and creating presentations
  • Manage executives’ schedules, calendars, and appointments
  • Participate actively in the planning and implementation of company events
  • Design, implement, and maintain record-keeping systems
  • Ensure security, integrity, and confidentiality of data
  • Maintain a safe and collegial working environment
  • Assist marketing and human resources departments, if needed


  • Experience working in a corporate office setting
  • Knowledge of office management responsibilities, systems, and procedures
  • Excellent time management skills and ability to multi-task, prioritize, and re-prioritize work
  • Superior attention to detail and proactive problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficient in MS Office (Word, Excel, PowerPoint)
  • Computer skills and knowledge of office software packages
  • Able to work independently for long periods of time with minimal supervision, if needed
  • Able to handle ambiguous situations

This Office Administrator role is currently remote, but there are plans to work in the Annapolis, MD office by mid-summer. You must be willing to travel to the Annapolis, MD office and other CARIAN offices, if needed. This position is a non-exempt, 40-hour a week role with potential for overtime.

Office Administrator Key Skills and Proficiencies:

  • Communication
  • Sound Judgment
  • Problem Solving
  • Decision Making
  • Planning and Organization
  • Time Management
  • Attention to Detail
  • Accuracy
  • Initiative
  • Integrity
  • Adaptability
  • Teamwork
  • Process Improvement
  • Inventory Control

To apply for this job please visit